Privacy & Cookies

Last updated: 25th February 2026

This Privacy & Cookies Policy explains how THE3KEY LIMITED (“we”, “us”, “our”, “the Company”) collects, uses, stores and protects personal information when you visit or interact with our website (“the Website”) or communicate with us.

Company details:

THE3KEY LIMITED
Company number: 14184586
Registered office: 10 Spinney Nook, Bolton, England, BL2 4BB
Email: hey@the3key.com

We are incorporated in England and Wales and operate as a private limited company. If you have any questions about this Policy or how we handle your data, please contact us at hey@the3key.com.

1. Information We Collect

a. Information You Provide to Us

You may provide personal data directly when you:

  • Submit an enquiry via our website
  • Email us
  • Call us
  • Request information about our services
  • Engage us for accounting or related services

This may include:

  • Your name
  • Email address
  • Telephone number
  • Company name
  • Financial or business information relevant to the services requested
  • Any other information you choose to provide

We only collect information necessary to respond to your enquiry, provide services, or fulfil contractual obligations.

b. Information Collected Automatically

When you visit our Website, certain technical information may be collected automatically, such as:

  • IP address
  • Browser type and version
  • Device type
  • Pages visited
  • Date and time of visit
  • Basic usage data necessary for site functionality

This data is used solely to ensure the Website operates securely, reliably and efficiently.

2. How We Use Your Information

We process personal data for the following purposes:

  • To respond to enquiries and communications
  • To provide accounting and related professional services
  • To manage client relationships
  • To maintain website security and functionality
  • To comply with legal and regulatory obligations

We do not sell, rent, or trade personal data to third parties.

We do not use personal data for advertising profiling.

3. Cookies & Similar Technologies

What Are Cookies?

Cookies are small text files stored on your device when you visit a website. They help websites function properly and securely.

Cookies We Use

We only use strictly necessary cookies, including:

  • Essential session or functional cookies required for basic website operation
  • Security-related cookies (for example, spam prevention or form protection tools if used)

We do not use:

  • Analytics cookies
  • Marketing cookies
  • Advertising tracking cookies
  • Profiling technologies

These essential cookies do not track you for advertising purposes.

Managing Cookies

Because we do not use analytics or marketing cookies, a cookie consent banner is not required.

You may manage or disable cookies via your browser settings. Please note that disabling essential cookies may affect the functionality of the Website, including forms or secure areas.

4. Legal Basis for Processing

Under the UK General Data Protection Regulation (UK GDPR), we process personal data on the following legal bases:

  • Contractual necessity – to provide services or respond to enquiries
  • Legal obligation – to comply with accounting, tax and regulatory requirements
  • Legitimate interests – to operate and secure our Website and business
  • Consent – where required (for example, optional communications)

5. Data Retention

We retain personal data only for as long as necessary to:

  • Provide services
  • Comply with legal, accounting and regulatory requirements
  • Resolve disputes
  • Enforce agreements

As an accounting services provider, certain financial records may be retained in line with statutory requirements.

When data is no longer required, it is securely deleted or anonymised.

6. International Transfers

Where personal data is transferred outside the United Kingdom (for example, through secure cloud service providers), we ensure appropriate safeguards are in place, such as:

  • Standard contractual clauses
  • Adequacy regulations
  • Other lawful transfer mechanisms under UK GDPR

7. Your Rights

Under UK data protection law, you have the right to:

  • Request access to personal data we hold about you
  • Request correction of inaccurate or incomplete data
  • Request deletion of your data (where legally permissible)
  • Request restriction of processing
  • Object to processing in certain circumstances
  • Request data portability (where applicable)

To exercise your rights, please contact hey@the3key.com.

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO) if you believe your data has been handled unlawfully.

8. Data Security

We implement appropriate technical and organisational measures to safeguard personal data against unauthorised access, alteration, disclosure or destruction.

However, no internet-based system can be guaranteed to be completely secure, and transmission of information is at your own risk.

9. Children’s Privacy

Our Website and services are not intended for individuals under the age of 13. We do not knowingly collect personal data from children under 13.

10. Changes to This Policy

We may update this Privacy & Cookies Policy from time to time. Any changes will take effect immediately upon publication on the Website. The latest version will always include the “Last updated” date.

Contact Us

If you have any questions about this Privacy & Cookies Policy or how we handle personal data, please contact:

THE3KEY LIMITED
10 Spinney Nook
Bolton
England
BL2 4BB

Email: hey@the3key.com